Privacy Policy

The English Privacy Policy was translated on the basis of the German Privacy Policy (Datenschutzerklärung).

Thank you for visiting our website www.egetrans.com and for your interest in our company. Protecting your personal data, e.g. date of birth, name, telephone number, address etc., is important to us. The purpose of this privacy policy is to inform you how your personal data obtained by us is processed, when you visit our website. Our privacy policy is compliant with the legal provisions of the EU Data Protection Basic Regulation (GDPR) and the German Federal Data Protection Act (BDSG). The following privacy policy is intended to comply with the information obligations arising pursuant to GDPR. Reference is made, for example, to Art. 13 and Art. 14 et seq. GDPR.

Responsible person
The person responsible as defined in Art. 4 No. 7 GDPR is the person making the sole or joint decision regarding the purposes and methods of processing personal data.

With regard to our website the person responsible is:
EgeTrans Internationale Spedition GmbH
Ludwigsburger Straße 70
71672 Marbach am Neckar
Email: info@egetrans.com
Phone: +49 71449950
Fax: +49 714499522

Contact details of the data protection officer
We have appointed a data protection officer in accordance with Art. 37 GDPR. Our data protection officer can be contacted via the following details:
Matthias Walliser
Ludwigsburger Straße 70
71672 Marbach am Neckar
Email: datenschutz@egetrans.com


Website provision and log file generation
Every time you access our website, our system records data and information automatically from the respective device you are accessing our website from (e.g. computer, mobile phone, tablet, etc.)

Which personal data is collected and to what extent is it processed?
(1) Information about the browser type and the version used;
(2) The operating system of the accessing device;
(3) Host name of the accessing computer;
(4) The IP address of the accessing device;
(5) Date and time of access;
(6) Websites and resources (images, files, other page content) accessed from our website;
(7) Websites from where the user's system reached our website (referrer tracking);
(8) Notification as to whether the access was successful;
(9) Transferred amount of data

This data is stored in the log files of our system. This data is not stored together with personal data belonging to a specific user, so individual site visitors are not identified.

Legal basis for the processing of data relating to a person
Art. 6 (1), lit. f GDPR (legitimate interest). Our legitimate interest is to guarantee achievement of the purpose outlined below.

Purpose of data processing
The temporary (automated) storage of the data is necessary for visiting the website in order to enable the website presentation. Personal data is also stored and processed for the purpose of maintaining website compatibility for as many visitors as possible and for preventing fraud and troubleshooting. To this end, it is necessary to log the accessing computer’s technical data, so that we can respond to display errors, attacks on our IT systems and/or functionality errors on our website as early as possible. Additionally, we also use the data to optimize the website and to ensure the general security of our IT systems.

Duration of storage
The above technical data is deleted as soon as it is no longer needed to guarantee the website’s compatibility for all visitors, but at the latest within three months of our website being accessed.

Objection and cancellation
At any time the user may object to the processing pursuant to Art. 21 GDPR and request the deletion of data pursuant to Art. 17 GDPR. For information about your rights and how to assert them, please refer to the lower section of this privacy policy.


Special functions of the website
Our website offers a variety of functions which – when used by us – serve to collect, process and store personal data. We have provided an explanation of what happens to this data below:


Application form
Which personal data is collected and to what extent is it processed?
The data entered by you in the form fields of the application form and, if applicable, uploaded, will be processed to fulfill the purpose stated below.
Legal basis for processing personal data
Art. 6 para. 1 lit. b GDPR ( execution of (pre)contractual measures)

Purpose of data processing
Reviewing and processing the application documents uploaded using the form.

Duration of storage
The data will be erased once the application has been processed and there is no longer any justified interest in storing the application data. Your application documents will be deleted after 6 months, unless an employment relationship is established.

Objection and cancellation
At any time the user may object to the processing pursuant to Art. 21 GDPR and request the deletion of data pursuant to Art. 17 GDPR. For information about your rights and how to assert them, please refer to the lower section of this privacy policy.

Necessity of providing personal data
The information on the application form is neither required by contract nor by law, but is necessary for sending and processing the application. If the required fields are not or not completely filled in, the application cannot be sent or processed.


Contact form(s)
Which personal data is collected and to what extent is it processed?
The data entered in our contact forms, which has been entered into the input mask of the contact form.

Legal basis for processing personal data
Art. 6 (1) lit. a GDPR (consent by clear confirmatory act or conduct)

Purpose of data processing
The data collected through our contact form or forms will only be used for processing the specific contact request made using the contact form. If you send us an email, we may respond to your contact request by sending an email to the address provided. This is to ensure that you can receive confirmation from us that your request has been correctly forwarded to us. However, the sending of this confirmation email is not mandatory for us and serves only for your information.

Duration of storage
The data captured is deleted immediately after your request has been processed, provided that there are no statutory retention periods.

Cancellation and deletion
The option for objection and deletion of the data are based on the general regulations outlined below in this privacy policy on the right of objection and entitlement to deletion under data protection law.

Necessity of providing personal data
The contact forms are used on a voluntary basis and are neither contractually nor legally required. You are not required to use the contact form to get in touch with us, but can also use the other contact options provided on our page. If you want to use our contact form, you must fill in the mandatory fields. If you do not fill in the mandatory fields of the contact form, you can neither send the request nor we can process it.


Login Area / Registration
Scope of processing personal data and collected personal data
The registration and login data you have entered or provided to us.

Legal basis for processing personal data
Art. 6 (1) lit. b GDPR ( execution of (pre)contractual measures)

Purpose of data processing
On our website it is possible to use a separate login area for your personal data In order for us to be able to verify your access to the protected area or the protected documents, you must enter your login data (email or user name and password) in the relevant form. If required, we can resend your login data or give you the option to reset your password by email.

Duration of storage
The collected data is stored as long as you maintain a user account with us.

Objection and cancellation
At any time the user may object to the processing pursuant to Art. 21 GDPR and request the deletion of data pursuant to Art. 17 GDPR. For information about your rights and how to assert them, please refer to the lower section of this privacy policy.

Necessity of providing personal data
The use of the login area on our site is required by contract for the use of the protected area. The use of the content of the login area without the input of personal data is not possible. If you want to use our login area, you must fill in the mandatory fields (user name and password). Entering the data requires the existence of a user account. A registration is not possible, if you entered wrong data. If you enter data wrongly or not at all, the protected area cannot be used. The remainder of the page can still be used without login.


Automated credit assessment / scoring
If you want to conclude a contract with us, we reserve the right to carry out automated processing of your personal data in order to check your creditworthiness. Pursuant to Art. 22 (2 a) GDPR, we are also entitled to such an automated decision. It depends on the result of the automated credit assessment whether the contract can be concluded or not. A credit assessment is based on statistical probabilities of default. The credit assessment may include probability values (score values), which are based on scientifically recognized mathematical-statistical methods. A variety of factors, such as income, address data, occupation, marital status and previous payment behavior, are used to assess the customer’s future default risk. The result is expressed in the form of a payment value (score). The obtained information constitutes the basis of our decision regarding the establishment, execution or termination of a contractual relationship. If you believe that you have been unfairly excluded from the contract due to the credit assessment, you are welcome to send us an email explaining your position. We will examine the automated decision in accordance with Art. 22 (3) GDPR on a case-by-case basis. To carry out the credit assessment, we may store and process your personal data in accordance with Art. 6 (1) lit. b GDPR.

We will transfer your data to the following provider(s) based on the impending contract in the following cases:


Automatic identity and credit check when selecting the payment methods “PayPal via PayPal Plus”, “Direct debit via PayPal Plus”, “Credit card via PayPal Plus” or “PayPal Plus invoice”.

Which personal data is collected and to what extent is it processed?
If you selected “PayPal via PayPal Plus”, “Direct Debit via PayPal Plus”, “Credit Card via PayPal Plus” or “PayPal Plus Invoice” as payment method, we will forward your personal customer data collected as part of the payment order to PayPal (Europe) S.à r.l. et Cie, S.C.A., 22-24 Boulevard Royal, L-2449 Luxembourg (hereinafter “PayPal Plus”). If you consent, the following data is relevant for the data transfer: First and last name, street, house number, postcode, city, date of birth, telephone number as well as details related to your purchase order.

Legal basis for processing personal data
Art. 6 (1) lit. b GDPR ( execution of (pre)contractual measures)

Purpose of data processing
PayPal Plus carries out a credit assessment if one of the following payment methods is selected: “PayPal by PayPal Plus”, “Credit Card by PayPal Plus”, “Direct Debit by PayPal Plus” or “PayPal Plus Invoice”. Mathematical-statistical processes are used to determine a rating for the probability of default (so-called calculation of a scoring value). PayPal Plus uses the calculated scoring value as the basis for its decision to provide the respective payment method. The calculation of a scoring value is carried out according to accepted scientific procedures. Reference is also made to PayPal's privacy policy: https://www.paypal.com/de/webapps/mpp/ua/privacy-full

Duration of storage
We keep the relevant data for the processing of the payment as long as it is necessary for the execution of the transaction. If the data are subject to legal storage obligations, they will be deleted after the expiry of the storage obligation. The duration of the data storage by PayPal is stated in PayPal’s privacy policy: https://www.paypal.com/de/webapps/mpp/ua/privacy-full

Objection and cancellation
At any time the user may object to the processing pursuant to Art. 21 GDPR and request the deletion of data pursuant to Art. 17 GDPR. For information about your rights and how to assert them, please refer to the lower section of this privacy policy.

Statistical analysis of website visits - web tracker
When this website or individual files on the website is / are accessed, we collect, process and store the following data: IP address, web page from which the file was retrieved, name of the file, the retrieval date and time, the data volume transmitted and the retrieval success notification (“web log”). We only use this access data in a non-personalized form with a view to continuously improving our website and for statistical purposes. We also use the following web trackers to evaluate visits to our website:


Google Tag Manager Which personal data is collected and to what extent is it processed?
On our website we use the service provided by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland (hereinafter referred to as Google Tag Manager). Google Tag Manager provides a technical platform to be able to execute other web services and web tracking programs and to manage them in a pooled manner using what are known as “tags”. In this regard, Google Tag Manager stores cookies on your computer and analyzes your surfing behavior if web tracking tools are executed using Google Tag Manager (“tracking”). This data sent by individual tags integrated in Google Tag Manager is merged, stored and processed by Google Tag Manager using a standardized user interface. All of the incorporated tags are listed separately in this privacy policy. You can find more detailed information about the data protection of the tools incorporated in Google Tag Manager in the relevant section of this privacy policy. In the context of using our website when the integration of Google Tag Manager tags is enabled, data, including your IP address and user activities in particular, is sent to Google Ireland Limited servers and is processed and stored outside of the European Union, e.g. in the US. The European Commission has noted that an appropriate data protection level can exist in the US if the data processing company is subject to the EU/US Privacy Shield Agreement and if the data export to the US was designed to be permissible in this way. This is the case with Google Ireland Limited. With regard to the web services integrated using Google Tag Manager, the rules set down in the relevant section of this privacy policy shall apply. The tracking tools used in Google Tag Manager ensure, by means of anonymizing the source code’s IP address, that the IP address is anonymized by Google Tag Manager before transmission. In this regard, Google Tag Manager only enables anonymized collection of IP addresses (“IP masking”).

Legal basis for processing personal data
The legal basis for data processing is your consent to using cookies and web tracking in our information banner in accordance with Art. 6 (1) (a) GDPR (consent by means of a clear confirmatory action or behavior).

Purpose of data processing
Google will use the information collected by Google Tag Manager on our behalf to analyze your visit to this website, compile website activity reports and provide us with other services relating to website and Internet usage.

Duration of storage
Google will store the data necessary for the Google Tag Manager function to the extent necessary to complete the requested web service. Data is collected and stored in an anonymized format. If references to persons do exist, the data will be deleted immediately provided that it is not subject to any statutory retention requirements. In any case, deletion will take place once the retention requirement has expired.

Objection and deletion
You can prevent personal data (particularly your IP address) from being collected by and disclosed to Google and Google’s processing of this data by disabling the execution of script codes in your browser, by installing a script blocker in your browser, or by enabling your browser’s “Do Not Track” setting. Furthermore, you can prevent Google’s collection and processing of the data generated by the Google cookie and related to your use of the website (including your IP address) by downloading and installing the browser plug-in available at the following link http://tools.google.com/dlpage/gaoptout?hl=de . You can find Google's security and privacy policy at https://policies.google.com/privacy


Google Analytics
Scope of processing personal data
We use the web tracking service on our site provided by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland (hereinafter referred to as: Google Analytics). In the context of web tracking, Google Analytics uses cookies, which are stored on your computer and enable analysis of the use of our website and your surfing behavior (“tracking”). We carry out this analysis based on the Google Analytics tracking service in order to continuously optimize our website and improve its availability. In the context of using our website, data, including your IP address and user activities in particular, is sent to Google Ireland Limited servers and is processed. We carry out this analysis based on the Google tracking service in order to continuously optimize our website and improve its availability. We also require web tracking for security reasons. Web tracking allows us to track if any third parties are interfering with our website. The information collected by the web tracker allows us to take effective measures to protect the personal data we process from such cyber attacks. Google Analytics will anonymize your IP address before transmission if you enable IP anonymization within this website’s Google Analytics tracking code. This website uses a Google Analytics tracking code expanded to include the gat._anonymizeIp(); operator so as to enable only anonymized collection of IP addresses (“IP masking”).

Legal basis for processing personal data
The legal basis for data processing is your consent to using cookies and web tracking in our information banner in accordance with Art. 6 (1) (a) GDPR (consent by means of a clear confirmatory action or behavior).

Purpose of data processing
On our behalf, Google will use this information for the purpose of evaluating your visit to this website, compiling reports on website activities and providing us with other services relating to website and Internet use. We also require web tracking for security reasons. Web tracking allows us to track if any third parties are interfering with our website. The information collected by the web tracker allows us to take effective measures to protect the personal data we process from such cyber attacks.

Duration of storage
Google will store the data that is relevant to the provision of web tracking for as long as is necessary to render the booked web service. Data is collected and stored in an anonymized format. If references to persons do exist, the data will be deleted immediately provided that it is not subject to any statutory retention requirements. In any case, deletion will take place once the retention requirement has expired.

Objection and deletion
You can prevent personal data (particularly your IP address) from being collected by and disclosed to Google and Google’s processing of this data by disabling the execution of script codes in your browser or by enabling your browser’s “Do Not Track” setting. Furthermore, you can prevent Google’s collection and processing of the data generated by the Google cookie and related to your use of the website (including your IP address) by downloading and installing the browser plugin available at the following link: http://tools.google.com/dlpage/gaoptout?hl=de . You can find Google's security and privacy policy at https://policies.google.com/privacy?hl=de


Incorporating external web services and processing data outside the EU
We use active content from external providers, known as web services, on our website. When you access our website, these external providers may receive personal information about your visit to our website. Data may be processed outside the EU in this regard. To prevent this, you can install an appropriate browser plug-in or deactivate the execution of scripts in your browser. This can lead to functional restrictions on websites you visit.

We use the following external web services:

Mapbox
Our website uses a web service provided by Mapbox, Inc., 740 15th Street NW, 5th Floor, 20005 Washington, District of Columbia, United States of America (hereinafter referred to as: Mapbox). We use this data to guarantee the full functionality of our website. In this regard, your browser will transfer personal data to Mapbox as appropriate. The legal basis for data processing is Art. 6 (1), lit. f GDPR. The legitimate interest lies in the error-free operation of our website. Mapbox, Inc. is self-certified according to the EU-US Privacy Shield Agreement (cf. https://www.privacyshield.gov/list ). You can find the link to the EU adequacy decision on the EU-US Privacy Shields here: http://data.europa.eu/eli/dec_impl/2016/1250/oj . The data is deleted as soon as the purpose of its collection has been fulfilled. You can find further information about how the transferred data is handled in the privacy policy by Mapbox: https://www.mapbox.com/legal/privacy/
You can prevent Mapbox from collecting and processing your data by disabling the execution of script codes in your browser or by installing a script blocker.


website-check.de
A seal of approval provided by Website-Check GmbH, Beethovenstrasse 24, 66111 Saarbrücken, Germany (hereinafter referred to as “website-check.de”) is used on our website. We use this data to guarantee the full functionality of our website. In this regard, your browser will transfer personal data to website-check.de as appropriate. The legal basis for data processing is Art. 6 (1), lit. f GDPR. The legitimate interest lies in the error-free operation of our website. The data is deleted as soon as the purpose of its collection has been fulfilled. You can find further information about how the transferred data is handled in the privacy policy by website-check.de: https://www.website-check.de/datenschutzerklaerung/

You can prevent website-check.de from collecting and processing your data by disabling the execution of script codes in your browser or by installing a script blocker in your browser.


PayPal
Our website uses a web service provided by PayPal (Europe) S.à r.l. et Cie, S.C.A. 22-24 Boulevard Royal, 2449 Luxembourg, Luxembourg (hereinafter referred to as: PayPal). We use this data to guarantee the full functionality of our website. In this regard, your browser will transfer personal data to PayPal as appropriate. The legal basis for data processing is Art. 6 (1), lit. f GDPR. The legitimate interest lies in the error-free operation of our website. The data is deleted as soon as the purpose of its collection has been fulfilled. You can find further information about how the transferred data is handled in the privacy policy by PayPal: https://www.paypal.com/de/webapps/mpp/ua/privacy-full?locale.x=de_DE

You can prevent PayPal from collecting and processing your data by disabling the execution of script codes in your browser or by installing a script blocker in your browser.


Notification of the use of cookies

Scope of processing personal data
We use cookies on various pages to enable the use of certain functions of our website. The “cookies” are small text files that your browser can store on your computer. These text files contain a characteristic character string that enables unique identification of the browser the next time the website is called up. The process of saving a cookie file is also known as “setting a cookie”.

Legal basis for the processing of data relating to a person
Art. 6 (1), lit. f GDPR (legitimate interest). Our legitimate interest is to maintain the full functionality of our website, to increase usability and to enable more individual customer contact. We can only identify individual site visitors using the cookie technology if said site visitors sent us corresponding personal data based on separate consent beforehand.

Purpose of data processing
The cookies are set by our website to maintain the full functionality of our website and to improve usability. The cookie technology also enables us to recognize individual visitors using pseudonyms, e.g. an individual, arbitrary ID, so we can offer more individual services.

Duration of storage
Our cookies are stored until they are deleted from your browser or, if the cookie is a session cookie, until the session is ended.

Objection and removal
If you so desire, you can adjust your browser settings to categorically prevent the setting of cookies. You can then decide on whether to accept cookies on a case-by-case basis, or categorically accept the setting of cookies. Cookies can be used for different purposes, e.g. to identify that your PC has previously connected to our website (permanent cookies) or to store your most recently viewed websites (session cookies). We use cookies to offer you increased user comfort. We advise that you accept cookies for our website to use our convenience functions. The opportunities to object and remove are additionally based on the general regulations outlined below in this privacy policy on the right of objection and entitlement to deletion under data protection law.

Data security and data protection, communication by email
When it is collected, stored and processed, your personal data is protected by means of technical and organizational measures to ensure that it is inaccessible to third parties. Since we cannot guarantee complete data security on the transmission path to our IT systems during unencrypted communication by email, we advise sending highly confidential information using encrypted communication or by post.


Automatic email storage

Scope of processing personal data
We expressly inform you that our mail system has an automated archiving procedure. It digitally archives all incoming and outgoing emails in an audit-proof manner.

Legal basis for the processing of data relating to a person
Art. 6 (1), lit. f GDPR (legal obligation). The legal obligation consists of complying with specifications set down in fiscal law and commercial law (e.g. ss. 146 and 147 German Commercial Code (HGB)).

Purpose of data processing
The purpose of archiving is to comply with tax law (e.g. ss. 146, 147 German Tax Code (AO) - obligation to store e-mails of tax relevance) and commercial law provisions (e.g. ss. 238, 257 HGB - obligation to archive business correspondence).

Duration of storage
Our email communication is archived until the retention requirements under fiscal and commercial law have expired. The storage period may be up to ten years.

Objection and cancellation
At any time the user may object to the processing pursuant to Art. 21 GDPR and request the deletion of data pursuant to Art. 17 GDPR. For information about your rights and how to assert them, please refer to the lower section of this privacy policy.

Handling of application documents
If you have any questions about our email archiving system, please contact our data protection officer. We would also like to point out that we only consider application documents in PDF format. Zipped files (WinZip, WinRAR, 7Zip, etc.) are filtered out by our security systems and are not delivered. We disregard applications written in Word format or other file formats and will delete them without reading. Please note that it may be possible for third parties to open application documents sent in unencrypted format by email before they reach our IT systems. We assume that we may also answer unencrypted application emails in unencrypted format. If you would not like us to do so, please inform us to this effect in your application email.

Right to information and correction requests - Deletion & restriction of data - Revocation of consent - Right of objection,

Right to information
You have the right to request confirmation as to whether we process your personal data. If so, you are entitled to receive information regarding the information specified in Art. 15 (1) GDPR, provided that the rights and freedoms of other persons are not impaired (cf. Art. 15 (4) GDPR). A copy of the data is also available for you, if requested.

Right to correction
In accordance with Art. 16 GDPR, you have the right to have personal data (e.g. address, name, etc.), which we stored incorrectly, corrected at any time. You can also ask us to complete the data we have stored about you at any time. A corresponding correction will be made immediately.

Right to deletion
In accordance with Art. 17 (1) GDPR, you have the right to demand the deletion of your personal data if

  • the data is no longer needed;
  • the legal basis for processing is no longer applicable due to the revocation of your consent;
  • you objected to the processing and there are thus no legitimate reasons for the processing;
  • your data is processed illegitimately;
  • a legal obligation requires it or a survey pursuant to Art. 8 (1) GDPR has taken place.

The right does not exist in accordance with Art. 17 (3) GDPR, if

  • the processing is necessary for exercising the right to freedom of expression and information;
  • your data has been obtained on the basis of a legal obligation;
  • the processing is necessary for public interest reasons;
  • the data is necessary for the assertion, exercise or defense of legal claims.

Right to limited processing
In accordance with Art. 18 (1) GDPR, in individual cases you are entitled to demand that the processing of your personal data be restricted. This applies, if

  • the accuracy of the personal data is disputed by you;
  • the processing is illegal and you do not consent to its deletion;
  • the data is no longer required for processing purposes, but the data collected is used to assert, exercise or defend legal claims;
  • an objection to the processing in accordance with Art. 21 (1) GDPR has been filed and it is uncertain which interests predominate.

Right of revocation
If you expressly consent to the processing of your personal data (Art. 6 (1) lit. a GDPR or Art. 9 (2) lit. a GDPR), you may revoke such consent at any time. It is important to bear in mind that this does not affect the legality of the processing, which took place on the basis of the consent given until revocation.

Right to object
In accordance with Art. 21 GDPR, you have the right to object to the processing of your personal data at any time, which has been collected on the basis of Art. 6 (1) lit. f (within the scope of a legitimate interest). You are only entitled to do so, if special circumstances prevent storage and processing.

How do I exercise my rights?
You can exercise your rights at any time by using the contact details below:

EgeTrans Internationale Spedition GmbH
Ludwigsburger Straße 70
71672 Marbach am Neckar
Email: info@egetrans.com
Phone: +49 71449950
Fax: +49 714499522

Right to data transferability
In accordance with Art. 20 GDPR, you are entitled to the transfer of your personal data. The data is made available by us in a structured, standard and machine-readable format. The data can be sent either to yourself or to a person designated by you. If requested, we provide you with the following data in accordance with Art. 20 para. 1 GDPR:

  • Data collected on the basis of express consent pursuant to Art. 6 (1) lit. a GDPR or Art. 9 (2) lit. a GDPR;
  • Data, which we have received from you pursuant to Art. 6 (1) lit. b GDPR under existing contracts;
  • data, which has been processed as part of an automated procedure.

The transfer of personal data directly to a person designated by you will be carried out as far as this is technically feasible. Note that we are not allowed to transfer data, which might affect the freedoms and rights of other persons according to Art. 20 (4) GDPR.

Right of appeal to the supervisory authority pursuant to Art. 77 (1) GDPR
If you suspect that your data is being processed unlawfully on our website, you can naturally obtain judicial clarification of the issue at any time. In addition, you are free to pursue any other legal recourse. Regardless of this, you have the option of contacting a supervisory authority in accordance with Art. 77 (1) GDPR. In accordance with Art. 77 GDPR, you have a right to lodge a complaint in the EU member state of your place of residence, your workplace and/or the place of the suspected violation, i.e. you can choose the supervisory authority you wish to contact from the aforementioned locations. The supervisory authority with whom the complaint was lodged then informs you of the status and results of your petition, including the possibility of a judicial remedy according to Art. 78 GDPR.