Privacy Policy

We are delighted that you are visiting our website www.egetrans.com and are interested in our company. We attach a great deal of importance to protecting your personal data. Personal data is information about an identified or identifiable natural person’s personal or factual circumstances. This includes details such as the person’s real name, address, phone number and date of birth, as well as all other data that may refer to an identifiable person.
Because personal data is afforded special legal protection, we only collect it insofar as doing so is necessary to making our website available and providing our service. Below, we have provided an outline of what personal information we collect about you during your visit to our website and how we use it.
Our data protection practices comply with legal regulations, particularly those set down in the German Federal Data Protection Act (BDSG), the German Telemedia Act (TMG) and the EU’s General Data Protection Regulation (GDPR). We will only collect, process and store your personal data insofar as doing so is necessary to making this website and our contents and services functionally available, as well as for the purpose of processing inquiries and, if necessary, handling orders / contracts, but only if there is a legitimate interest for doing so under the terms of Art. 6 (1), sentence 1, lit. f of the GDPR or other statutory permission. Your data will also be used for further purposes precisely defined in your consent, e.g. to send advertising information by newsletter, only if you have separately given your consent beforehand.



1. Controller Under the Terms of Art. 4 (7) of the GDPR

The controller under the terms of the GDPR, other national data protection legislation of the member states and other provisions under data protection law is:

EgeTrans Internationale Spedition GmbH
Ludwigsburger Strasse 70
71672 Marbach am Neckar

Email: info@egetrans.com
Phone: +49 (0) 71 44 / 995 0
Fax: +49 (0) 71 44 / 995 22


2. Name and Address of the Data Protection Officer
Matthias Walliser
EgeTrans Internationale Spedition GmbH, FAO Data Protection Officer, Ludwigsburger Strasse 70, 71672 Marbach am Neckar
Email: datenschutz@egetrans.com


3. Providing the Website and Creating Log Files
Each time our website is accessed, our system automatically records data and information from the accessing computer’s computer system.

The following data is collected in this regard:
Extent of data processing
(1) Information about the browser type and the version used
(2) The accessing device’s operating system
(3) The accessing device’s IP address
(4) Date and time of access
(5) Websites and resources (images, files, other page contents) that were accessed on our website
(6) Websites from which the user’s system accessed our website (referrer tracking)

This data is stored in our system’s log files. This data is not stored together with personal data belonging to a specific user, so individual site visitors are not identified.

Legal basis for personal data processing
Art. 6 (1), lit. f of the GDPR (legitimate interest). Our legitimate interest is to guarantee achievement of the purpose outlined below.

Purpose of data processing
Logging is carried out to maintain our website’s compatibility for all visitors where possible and to combat misuse and eliminate faults. To this end, it is necessary to log the accessing computer’s technical data, so that we can respond to display errors, attacks on our IT systems and/or functionality errors on our website as early as possible. Additionally, we also use the data to optimize the website and to ensure the general security of our IT systems.

Duration of storage
The above technical data is deleted as soon as it is no longer needed to guarantee the website’s compatibility for all visitors, but at the latest within three months of our website being accessed.

Opportunity to object and remove
The opportunities to object and remove are based on the general regulations outlined below in this privacy policy on the right of objection and entitlement to deletion under data protection law.


4. Special Features of the Website
Our website offers you a variety of functions which – when used by us – serve to collect, process and store personal data. We have provided an explanation of what happens to this data below:

Login area:
Extent of personal data processing

The registration and login data you entered on our website.

Legal basis for personal data processing

Art. 6 (1), lit. a of the GDPR (consent by means of a clear affirmative act or conduct)

Purpose of data processing
You can use a separate login area on our website. If you have forgotten your password or username for this area, you can request to have this data sent to you again after firstly entering your contact details (email address). Any usage data incoming in the context of using the login area is collected, stored and processed by us for the sole purpose of tackling misuse, troubleshooting and maintaining functionality. This data is not used for any other purposes or transferred to third parties.

Duration of storage
The collected data is stored as long as you maintain a user account with us.Data collected in the context of the “Forgotten your username or password?” function is only used to re-send forgotten login data.

Opportunity to object and remove
The opportunities to object and remove are based on the general regulations outlined below in this privacy policy on the right of objection and entitlement to deletion under data protection law.

Contact form(s):
Extent of personal data processing
The data you entered in our contact forms.

Legal basis for personal data processing
Art. 6 (1), lit. a of the GDPR (consent by means of a clear affirmative act or conduct)

Purpose of data processing
We will use the data captured by means of our contact form(s) only to process the specific contact request received through the contact form(s).

Duration of storage
The data captured is deleted immediately after your request has been processed, provided that there are no statutory retention periods.

Opportunity to object and remove
The opportunities to object and remove are based on the general regulations outlined below in this privacy policy on the right of objection and entitlement to deletion under data protection law.


5. Statistical Evaluation of Visits to this Website – Web Trackers
When this website or individual files on the website is / are accessed, we collect, process and store the following data: IP address, web page from which the file was retrieved, name of the file, the retrieval date and time, the data volume transmitted and the retrieval success notification (“web log”). We only use this access data in a non-personalized form with a view to continuously improving our website and for statistical purposes.

We also use the following web trackers to evaluate visits to our website:

Google Analytics
Extent of personal data processing

We use the web tracking service provided by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland (hereinafter referred to as “Google Analytics”) on our website. In the context of web tracking, Google Analytics uses cookies, which are stored on your computer and enable analysis of the use of our website and your surfing behavior (“tracking”). We carry out this analysis based on the Google Analytics tracking service in order to continuously optimize our website and improve its availability. In the context of using our website, data, including your IP address and user activities in particular, is sent to Google Ireland Limited servers and is processed and stored outside of the European Union, e.g. in the US.
The European Commission has noted that an appropriate data protection level can exist in the US if the data processing company is subject to the EU/US Privacy Shield Agreement and if the data export to the US was designed to be permissible in this way. Google Analytics will anonymize your IP address before transmission if you enable IP anonymization within this website’s Google Analytics tracking code. This website uses a Google Analytics tracking code expanded to include the gat._anonymizeIp(); operator so as to enable only anonymized collection of IP addresses (“IP masking”).

Legal basis for personal data processing
Art. 6 (1), lit. a of the GDPR (consent), either in the context of registration with Google (opening a Google account and accepting the privacy notice implemented there) or, if you have not registered with Google, through explicit consent when you call up our website.

Purpose of data processing
On our behalf, Google will use this information for the purpose of evaluating your visit to this website, compiling reports on website activities and providing us with other services relating to website and Internet use. The IP address transmitted by your browser in the context of Google Analytics is not associated with other data held by Google Ireland Limited.

Duration of storage
Google will store the data that is relevant to the provision of web tracking for as long as is necessary to render the booked web service. Data is collected and stored in an anonymized format. If references to persons do exist, the data will be deleted immediately provided that it is not subject to any statutory retention requirements. In any case, deletion will take place once the retention requirement has expired.

Opportunity to object and remove
You can prevent personal data (particularly your IP address) from being collected by and disclosed to Google and Google’s processing of this data by disabling the execution of script codes in your browser, by installing a script blocker in your browser (which you will find at www.noscript.net or www.ghostery.com , for example), or by enabling your browser’s “Do Not Track” setting. Furthermore, you can prevent Google’s collection and processing of the data generated by the Google cookie and related to your use of the website (including your IP address) by downloading and installing the browser plugin available at the following link: https://tools.google.com/dlpage/gaoptout?hl=en . You can find Google’s security and privacy policy at https://policies.google.com/privacy

Google Tag Manager
Extent of personal data processing
We use the service provided by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland (hereinafter referred to as “Google Tag Manager”) on our website. Google Tag Manager provides a technical platform to be able to execute other web services and web tracking programs and to manage them in a pooled manner using what are known as “tags”. In this regard, Google Tag Manager stores cookies on your computer and analyzes your surfing behavior if web tracking tools are executed using Google Tag Manager (“tracking”). This data sent by individual tags integrated in Google Tag Manager is merged, stored and processed by Google Tag Manager using a standardized user interface. All of the incorporated tags are listed separately in this privacy policy. You can find more detailed information about the data protection of the tools incorporated in Google Tag Manager in the relevant section of this privacy policy. In the context of using our website when the integration of Google Tag Manager tags is enabled, data, including your IP address and user activities in particular, is sent to Google Ireland Limited servers and is processed and stored outside of the European Union, e.g. in the US.
The European Commission has noted that an appropriate data protection level can exist in the US if the data processing company is subject to the EU/US Privacy Shield Agreement and if the data export to the US was designed to be permissible in this way. This is the case with Google Ireland Limited. With regard to the web services integrated using Google Tag Manager, the rules set down in the relevant section of this privacy policy shall apply. The tracking tools used in Google Tag Manager ensure, by means of anonymizing the source code’s IP address, that the IP address is anonymized by Google Tag Manager before transmission. In this regard, Google Tag Manager only enables anonymized collection of IP addresses (“IP masking”).

Legal basis for personal data processing
Art. 6 (1), lit. a of the GDPR (consent), either in the context of registration with Google (opening a Google account and accepting the privacy notice implemented there) or, if you have not registered with Google, through explicit consent when you call up our website.

Purpose of data processing
On our behalf, Google will use this information for the purpose of evaluating your visit to this website, compiling reports on website activities and providing us with other services relating to website and Internet use. The IP address transmitted by your browser in the context of Google Analytics is not associated with other data held by Google Ireland Limited.

Duration of storage
Google will store the data that is relevant to the provision of web tracking for as long as is necessary to render the booked web service. Data is collected and stored in an anonymized format. If references to persons do exist, the data will be deleted immediately provided that it is not subject to any statutory retention requirements. In any case, deletion will take place once the retention requirement has expired.

Opportunity to object and remove
You can prevent personal data (particularly your IP address) from being collected by and disclosed to Google and Google’s processing of this data by disabling the execution of script codes in your browser, by installing a script blocker in your browser (which you will find at www.noscript.net or www.ghostery.com , for example), or by enabling your browser’s “Do Not Track” setting. Furthermore, you can prevent Google’s collection and processing of the data generated by the Google cookie and related to your use of the website (including your IP address) by downloading and installing the browser plugin available at the following link: https://tools.google.com/dlpage/gaoptout?hl=en . You can find Google’s security and privacy policy at https://policies.google.com/privacy


6. Integration of External Web Services and Data Processing outside the EU
We use active JavaScript contents from external providers (“web services”) on our website. When you access our website, these external providers may receive personal information about your visit to our website. Data may be processed outside the EU in this regard. You can prevent this from happening by installing a JavaScript blocker, such as the “NoScript” browser plugin (www.noscript.net), or by disabling JavaScript in your browser. This can lead to functional restrictions on websites you visit.

We use the following external web services:

PayPal
A web service provided by PayPal (Europe) S.à r.l. et Cie, S.C.A. 22-24 Boulevard Royal, 2449 Luxembourg, Luxembourg (hereinafter referred to as “PayPal”) is reloaded on our website. We use this data to guarantee the full functionality of our website. In this regard, your browser will transfer personal data to PayPal as appropriate. The legal basis for data processing is Art. 6 (1), lit. f of the GDPR. The legitimate interest lies in the error-free operation of our website. The data is deleted as soon as the purpose of its collection has been fulfilled. You will find further information about how the transferred data is handled in PayPal’s privacy policy at https://www.paypal.com/us/webapps/mpp/ua/privacy-full . You can prevent PayPal from collecting and processing your data by disabling the execution of script codes in your browser or by installing a script blocker in your browser (which you will find at www.noscript.net or www.ghostery.com , for example).

website-check.de
A seal of approval provided by Website-Check GmbH, Beethovenstrasse 24, 66111 Saarbrücken, Germany (hereinafter referred to as “website-check.de”) is reloaded on our website. We integrate this seal of approval on our website to show that we take data protection as a topic seriously. Due to the Website-Check seal of approval being integrated in our website, non-personal data is transferred to Website-Check GmbH as the publisher of the seal of approval. In this regard, the latter only receives your IP address to be able to deliver the seal of approval’s image file. Your IP address does not make you personally identifiable to Website-Check GmbH. The legal basis for data processing is Art. 6 (1), lit. f of the GDPR (legitimate interest). The legitimate interest is to enable the error-free display of the Website-Check seal of approval on the website. You will find further information about how the transferred data is handled in the website-check.de privacy policy: https://www.website-check.de/datenschutzerklaerung/ . You can prevent reloading of the Website-Check seal of approval and thus the transmission of your IP address (which is anonymous to Website-Check GmbH) to Website-Check GmbH by disabling the execution of script codes in your browser or by installing a script blocker in your browser (which you will find at www.noscript.net or www.ghostery.com, for example).


7. Information About the Use of Cookies
Extent of personal data processing
We use cookies on various pages to enable the use of certain functions on our website. The “cookies” are small text files that your browser can store on your computer. These text files contain a characteristic character string that enables unique identification of the browser the next time the website is called up. The process of saving a cookie file is also known as “setting a cookie”.

Legal basis for personal data processing
Art. 6 (1), lit. f of the GDPR (legitimate interest). Our legitimate interest is to maintain the full functionality of our website, to increase usability and to enable more individual customer contact. We can only identify individual site visitors using the cookie technology if said site visitors sent us corresponding personal data based on separate consent beforehand.

Purpose of data processing
The cookies are set by our website to maintain the full functionality of our website and to improve usability. The cookie technology also enables us to recognize individual visitors using pseudonyms, e.g. an individual, arbitrary ID, so we can offer more individual services.

Duration of storage
Our cookies are stored until they are deleted from your browser or, if the cookie is a session cookie, until the session is ended.

Opportunity to object and remove
If you so desire, you can adjust your browser settings to categorically prevent the setting of cookies. You can then decide on whether to accept cookies on a case-by-case basis, or categorically accept the setting of cookies. Cookies can be used for different purposes, e.g. to identify that your PC has previously connected to our website (permanent cookies) or to store your most recently viewed websites (session cookies). We use cookies to offer you increased user comfort. We advise that you accept cookies for our website to use our convenience functions. The opportunities to object and remove are additionally based on the general regulations outlined below in this privacy policy on the right of objection and entitlement to deletion under data protection law.


8. Data Security and Data Protection, Communication by Email
When it is collected, stored and processed, your personal data is protected by means of technical and organizational measures to ensure that it is inaccessible to third parties. Since we cannot guarantee complete data security on the transmission path to our IT systems during unencrypted communication by email, we advise sending highly confidential information using encrypted communication or by post.


9. Automatic Email Archiving
Extent of personal data processing
We would like to expressly point out that our email system has an automated archiving process. It digitally archives all incoming and outgoing emails in an audit-proof manner.

Legal basis for personal data processing
Art. 6 (1), lit. f of the GDPR (legitimate interest). Our legitimate interest is to comply with specifications set down in fiscal law and commercial law (e.g. Sections 146 and 147 of the German Tax Code).°

Purpose of data processing
The purpose of archiving is to comply with specifications set down in fiscal law and commercial law (e.g. Sections 146 and 147 of the German Tax Code).

Duration of storage
Our email communication is stored until the retention requirements under fiscal and commercial law have expired. The storage period may be up to ten years.

Opportunity to object and remove
If you have any questions about our email archiving system, please contact our data protection officer. We would also like to point out that we only consider application documents in PDF format. Zipped (WinZip, WinRAR, 7Zip, etc.) files are filtered out by our security systems and are not delivered. We do not consider applications made in the Word file format or other file formats and will delete the same without reading them. Please note that it may be possible for third parties to open application documents sent in unencrypted format by email before they reach our IT systems. We assume that we may also answer unencrypted application emails in unencrypted format. If you would not like us to do so, please inform us to this effect in your application email.


10. Revocation of Consent – Data Information and Change Requests – Deleting and Blocking Data
You have a right to obtain free information concerning the data stored about you at regular intervals, and a right to correct, block or delete your data at any time. We then delete your data upon your first request, unless statutory regulations to the contrary exist. You can therefore revoke the permission you granted us to use your personal data at any time. You are more than welcome to send any information, deletion and correction requests concerning your data, as well as any suggestions, to the following address at any time:

EgeTrans Internationale Spedition GmbH
Ludwigsburger Strasse 70
71672 Marbach am Neckar

Email: info@egetrans.com
Phone: +49 (0) 71 44 / 995 0
Fax: +49 (0) 71 44 / 995 22


11. Right to Data Portability
You are entitled to have us provide you with the personal data concerning you that you sent to us in a structured, commonly used and machine-readable format. You can also request that we send this data to a third party without delay, on your first instruction, provided that processing is based on consent according to Art. 6 (1), lit. a of the GDPR or Art. 9 (2), lit. a of the GDPR or on a contract according to Art. 6 (1), lit. b of the GDPR, and our processing forms part of an automated data processing operation.
In exercising this right to data portability, you further have the right to have the personal data concerning you transferred directly from one controller to another, where technically feasible. The rights and freedoms of others must not be adversely affected by the exercising of this right.
The right to data portability does not apply to personal data processing that is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.


12. Right to Lodge a Complaint with the Supervisory Authority According to Art. 77 (1) of the GDPR
If you suspect that your data is being processed unlawfully on our website, you can naturally obtain judicial clarification of the issue at any time. Regardless of this, you have the option of contacting a supervisory authority. You have a right to lodge a complaint in the EU member state of your place of residence, your workplace and/or the place of the suspected violation, i.e. you can choose the supervisory authority you wish to contact from the aforementioned locations. The supervisory authority with whom the complaint was lodged then informs you of the status and results of your petition, including the possibility of a judicial remedy according to Art. 78 of the GDPR.

Created by:
© IT law firm DURY – www.dury.de
© Website-Check GmbH – www.website-check.de